Job Description

Note for Current UM Employees

Current employees must apply internally via ConnectU >   connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

Our division within the Office of Accounting mainly focuses on Grant and Sponsored Program Accounting. The similar priorities across all positions enable our team to work independently while fostering close collaboration within the department. We are a friendly environment that offers assistance to one another and our external customers in our best efforts to complete our clearly defined goals.

Role Specifications

Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Finance

Sub-Family - Grant Accounting

Career Track / Level - P3

Grade - 9

Role Summary

With a focus on grants, performs complex accounting duties, prepares financial and statistical reports, delivers training to staff, develops and manages complex budgets, and develops and documents controls for accounting systems to ensure the accurate recording and reporting of financial transactions.

The job responsibilities are guided by the expectations of both internal and external customers. This often necessitates an understanding of the policies and procedures related to sponsored program administration. Daily tasks include reconciling expenses to approved budgets to ensure financial accuracy, assessing compliance with project terms and conditions, and completing and submitting necessary financial reports. Additionally, the role involves working with an enterprise resource planning system, such as SAP or Workday, and requires extensive use of Microsoft Excel. The position also provides support to other departments on campus regarding university processes and procedures, including advising on payroll activities, purchasing, and budget revisions.

Examples of Work Performed

• Reconciles large-scale grant and contract accounts and monitors complex grant budgets.

• Monitors fiscal compliance to internal and external requirements.

• Assists with post-award budget revisions.

• Prepares invoices, obtaining approval from project managers, and submits invoices to external partners.

• Reports financial performance related to grants and contracts as required.

• Provides assistance to university departments with internal processes related to grant and contract administration.

• Maintains knowledge of Federal, State, Local, and Institutional regulations required for research administration.

• Assists with grant, contract, and year-end closing procedures.

• Plans and executes the development, organization, preparation and updating of complex financial statements, journals, accounts, ledgers and reports for various financial needs related to grants.

• Analyzes financial reports, data and records, identifies discrepancies, investigates and recommends solutions as needed.

• Monitors financial systems, develops and documents controls to ensure system reliability and data integrity.

• Monitors and manages complex work unit budgets, analyzing funding sources, operational needs, budget trends and financial commitments.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

1. Reconciles large-scale grant and contract accounts and monitors complex grant budgets.
2. Plans and executes the development, organization, preparation and updating of complex financial statements, journals, accounts, ledgers and reports for various financial needs related to grants.
3. Analyzes financial reports, data and records, identifies discrepancies, investigates and recommends solutions as needed.
4. Monitors financial systems, develops and documents controls to ensure system reliability and data integrity.
5. Monitors and manages complex work unit budgets, analyzing funding sources, operational needs, budget trends and financial commitments.

Minimum Education/Experience

Education: Bachelor's Degree

Experience: (6) Six Years Experience 

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Minimum Physical Requirements

Physical Requirements: These physical requirements are not exhaustive, and additional job-related physical requirements may be added to these by individual agencies on an as needed basis. 

Corrective devices may be used to meet physical requirements.

Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.

Vision: Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination: While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

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